Sandy, if this is your first WAT effort, I commend you for thinking this far ahead! It's a very daunting process and can easily overwhelm people trying it for the first time, as it did me this past May. We started our conversations about the WAT last year around November but it's never too early to start planning. One thing I found out in doing my WAT was that there is a lot of follow up involved like when letters are sent out for sponsorship/silent auction items, I would call some thinking they possibly didn't want to participate only to find out they had sent something and I had not received it yet. It took on average about 2-4 weeks for a response on the letters and many companies have a limited amount of funding they can offer to outreach projects and that distribution of funds starts right away at the beginning of the calendar year it would seem. I am already trying to brainstorm a list of potential sponsors I would like to ask this next year that I didn't ask this year due to my late start. Do you have any help lined up for your event? You could ask for this past WAT's budget to see what all was involved in the planning process financially, shirt costs, insurance coverage, any other incidentals that may require additional funding or start up money to get you going. I am more than willing to hear other ideas as I want to hone my skills at this type of event.