Walk-A-Thon Planning List

Connect with Promise Walk coordinators and volunteers to share ideas, ask questions, and learn how to host or participate in a Walk in your area!
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Walk-A-Thon Planning List

Postby grace04 » Mon Feb 14, 2005 07:48 pm

I am pleased to announce that the Preeclampsia Foundation is launching a nationwide walk-a-thon on Saturday, May 7, 2005. But in order to make this event a success, we need your help! Our goal is to hold at least 20 walk-a-thons across the nation with 50-75 people at each event. The suggested cost of the walk-a-thon will be $15 per person, and all walkers will get a Preeclampsia Foundation t-shirt. Following are the necessary steps to begin planning a walk-a-thon in your area. Please let us know ASAP if you are willing to be a planner in your area. We will then set up a separate area on the forum to work with all the location "chairs" to provide support in planning the walk-a-thon.

Walk-A-Thon Planning List

Step 1. Select a location and get permission from appropriate party (city government, property owners, etc.) Suggestions: park, lake, downtown area, mall walk, neighborhood, etc. Find a location that is common for walk-a-thons in your area where a 5K (3.1 mi) route is easy to follow and already “mapped” out. It would be good for the location to have public visibility so passersby can see the walkers wearing Preeclampsia Foundation t-shirts.

Step 2. Upon deciding on a location, talk to the appropriate party (city government, property owners, etc) to get written permission and/or permits needed. Call the Foundation if you need assistance.

Step 3. Create a list of potential volunteers, etc. Make calls and estimate your support to determine how elaborate the walk-a-thon will be (20 people, 50 people, 100 people). Compose a list of walkers, supporters, volunteers and sponsors.

Step 4. Contact the Foundation by March 1 with an estimate of the number of t-shirts you will need and an estimate of the number of each size. (M, L or XL). Final t-shirt orders will be requested by April 1, 2005. The Foundation will post on the forum, in March, what the cost of t-shirts will be so you can look for sponsors to offset the cost for the number needed in your area.

Step 5. Contact potential sponsors. For example, your local grocery store may donate items for break stations (water, yogurt, etc). Local newspapers may offer an ad in the paper in exchange for being listed as a sponsor. A printer may donate the printing of some fliers. A group of companies may donate $100 each to pay for t-shirts, etc. Call the Foundation with questions.

Step 6. Give walkers pledge forms to collect pledges and donations. You will receive a brochure from the Foundation that you can print off on your computer and give to your walkers. Have them also hand out brochures and posters to help promote the walk-a-thon.

Step 7. Contact local media (radio, TV, newspaper, online city guides, etc.) for promotion and coverage of event. Ideally you will want promotion before the event to get the word out, and the coverage on the day of the event.

Step 8. Keep in touch with us as to the status of your planning and contact the Foundation for help as needed.

Step 9. To ensure good turnout, assign 10-12 people to call 10-12 people and personally invite them to the walk-a-thon.

Step 10. Expect to see “Day of Walk-a-thon” instructions posted on the forum 4-6 weeks prior to event.

Step 11. Following the event, send money and a list of walkers, sponsors, etc., to Jaime at the Foundation. Jaime will compile results from all locations and submit a final report to Board and post on Forum.

We would like to thank all of you for your enthusiasm and interest in helping to support the Preeclampsia Foundation and in "getting the word out." With your help, we can have a major impact across the country through this walk-a-thon and potentially launch a new event that will grow every year.

If you have any questions, please post them on the forum so I can answer it for all to see. If you have a question - chances are someone else will have the same question!

Jaime Nolan
Associate Director

DH Joe
Parents of Grace Ann
2/22/04-3/2/04 (born @ 27 weeks severe Pre E)

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